Agile Working | Defined & Implemented
Agile or Activity-based working is the term used to describe the shift from a static, desk-based culture to a workplace strategy allowing staff a choice of settings for a different activities.
It goes further than "flexible working" which offers the choice of Time (i.e. when to do the work) and Location (i.e. where to work). Agile Working offers a further level of flexibility - How to work. By recognising that not all tasks are best completed in a traditional desk setting, agile working allows people to decide themselves where is the most suitable work setting for them to complete their task; focusing on outcomes rather than process. Spaces are designed to create flow from intense, focused work to impromptu meeting areas and formal meeting rooms, depending on the tasks that an individual is undertaking. It empowers your staff to choose their working style and allows your business to contract and expand in demand of headcount without expensive change management and alterations to the built environment.
The impact of Tech on the Office
Advances in technology has enabled us to easily and inexpensively connect to anyone, anywhere at any time. The rapid migration of information onto the cloud, together with increased connection speeds and reliability means that we can collect data, connect with co-workers etc with increasing ease.
Hardware and Software which allow for more flexible working...........
Although the cloud has been around for a while now, it is the single most important technological advancement of recent times. It means that we can work anywhere, anytime – and in real-time.
The ability to work, engage, interact how you want to changes what your workplace needs to provide at a stroke. In fact, in the survey mentioned above over 60% of Millennials thought that advances in technology will make face-to-face interactions obsolete!
Online collaboration software is evolving to meet this need, and to make internet connected communication as friction-free as possible, no matter where your employees are located.
Your agile provision needs to cover the following:
• Screen share
• File share
• Video conference
• Task & time tracking
• Visibility of location and activity to co-workers
The Benefits of Agile
Benefits to the Employee
From the Employee context the advantages are even more enriching. By giving a higher degree of autonomy, staff exhibit greater levels of engagement and loyalty, are slower to leave thanks to the ability to change working habits to compensate for changes in personal circumstances. The Agile approach allows women to re-enter the workforce after motherhood and can help more senior executives to reduce their tempo without the organisation losing their valuable foresight and experience.
The key benefits to the individual:
- Autonomy & self-determination
- Personal productivity
- Reduced travel time/stress – and related costs
- Improved work:Life Balance
- Increased well-being, health & happiness
Benefits to the Employer
Not only will employees benefit from incorporating the agile concept into your workplace. Companies themselves will reap the benefits from increased productivity, staff retention, recruiting more skilled workers over competitors and more capacity! Below is a model of the same space in a more traditional (rows of desks) format and below a Vibrant Agile workspace. You may lose a few rows of desks, but the flexibility, happiness and productivity will more than make up for it. There are more collaboration spaces allowing communication between staff to improve. And we all know how many problems come down to "miscommunication" and a lack of teamwork. The welfare and dining area also has a big improvement. Happier healthier staff means less sick days!
The key benefits to the employer:
- Increased staff retention & engagement
- Increased productivity
- Reduced costs